Hartlepool Borough Council

School Admissions & Transfers

In Year School Transfers (transfers outside the normal year of entry)

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Hartlepool schools are very popular and it is not always possible to offer you the place you want for your child. When there are more applications than places available, we need a process to decide which children get a place.  These arrangements must be fair and follow the requirements of School Admissions Code.  Please refer to the school admissions criteria found within this booklet for more information on the schools you are interested in.

What is an In Year admission?
An In Year Admission is when a child already attends a school but wishes to transfer to another school outside of the usual transfer time eg the move from primary to secondary school.  This is usually because the child is moving to a different address but can be for other reasons as well.  These transfers usually take place during the academic year which is why they are referred to as In Year Admissions.

How can I make an In Year application?
Changing schools is not always the best way forward.  If, after speaking to the headteacher at your child's current school, you are still interested in an alternative school for your child, an application form needs to be completed.  Click here to download an in year application form (known as a MAF) or request a paper form by contacting the Admissions Team on 01429 284368.

When will I hear about my child's in year allocation?
We aim to let you know the result of your application within 10 working days of your application being received, although during busy times and school holidays this may be longer.  Your application may also be delayed if you do not include all of the required documentation or complete the form correctly.

Which schools have vacancies?
Many Hartlepool schools will already be full and may only have occasional vacancies when a child leaves the school.  As vacancies are filled regularly, any information you receive about vacancies at a school is only valid at the time the information is given.  A vacancy may be filled by the time your application is processed, or there may be a child higher up on the waiting list/admissions criteria for the school.

For information about vacancies at particular schools, please contact the Admissions Team on 01429 284368.

Has my application form been received?
We aim to contact you within 10 working days of receipt of your application form.  If you have not heard from us within that time and wish to find out if your application form has been received, please contact the Admissions Team on 01429 284368.

How many schools can I apply for?
Parents can express up to three preferences on their In Year application form; the same number of preferences allowed at the normal school transfer processes.

What happens if I cannot be offered a place at a school I want?
If your child cannot be offered a place you will be informed of your right of appeal and also advised about waiting lists.  Waiting lists are ordered in accordance with the school's published admission criteria.

Address: Hartlepool Centre of Excellence for Teaching & Learning
Brierton Lane
TS25 4BY

Tel: 01429 523768/523765

Email: admissionsteam@hartlepool.gov.uk

Contact us

Telephone: 01429 266522

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