Statutory scrutiny reports
When recommendations are formulated at the conclusion of a statutory scrutiny inquiry, the Audit and Governance Committee will agree a formal report which will be submitted to the Proper Officer for consideration by the appropriate body as set out in Appendix C.
If the Committee cannot agree on one single final report to the appropriate body, then one minority report may be prepared and submitted for consideration by the appropriate body with the majority report. Notice of intention to produce a minority report must be given at the meeting at which the draft report is considered. At least one third of the total Membership of the Committee, who must be not solely from one political group, must give notice. A minority report must be agreed by all Elected Members who gave notice. It must identify a lead Elected Member for the purpose of the presentation to the appropriate body.
The body to which a report is referred shall consider it within the timescales specified in Appendix A.
Where a report and its recommendations impact on community safety /crime and disorder issues, the following steps are to be taken:
- i) Copies of report and recommendations are sent to the responsible authorities or co-operating bodies as are affected by the report or recommendations, or as otherwise appropriate in accordance with section 19(8) of the Police and Justice Act 2016;
- ii) The relevant partner(s) are requested to respond in writing within a period of 28 days of the date the report or recommendations are submitted (or as soon as possible thereafter); and
- iii) Following the receipt of responses, the Committee considers and agrees with the relevant partner(s) how progress in implementing the recommendations will be monitored.
Where a report and its recommendations impact on health issues, the following steps are taken:
- i) The report includes an explanation of the matter reviewed or scrutinised; a summary of the evidence considered; a list of the participants involved in the review or scrutiny; and any recommendations on the matter reviewed or scrutinised; and
- ii) The relevant NHS body or relevant health service provider to whom the Committee has made a report or recommendation, are requested to respond in writing to the Committee within 28 days of the request/the date the report or recommendations are submitted (or as soon as possible thereafter).