Countryside Access - Privacy notices by service area

The following information provides details on how we may collect, use and where appropriate share personal information in relation to Countryside Access in accordance with the General Data Protection Regulations (GDPR).  

It should be read in conjunction with the Council’s privacy notice document. 

Hartlepool Borough Council will collect your personal information for the purposes of continued management, maintenance and enforcement of public and permissive rights of way 

We will collect, store and use the following categories of personal information about you:

• Your name
• Contact details such as organisation, address, telephone numbers and email addresses
• Where relevant; details of what public and/or permissive rights of way are routed across your land 

We do not collect information categorised as sensitive for the purposes of managing, maintaining and enforcing Public and Permissive Rights of Way 

We collect personal information by letter, email, telephone, online and through face to face contact with yourself, or on occasion an agreed representative of you, appointed by yourself. 

Most commonly, we will use your personal information in the following circumstances:

• Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
• The data subject has given consent to the processing of his or her personal data for one or more specific purposes. 

Unfortunately if you do not provide the information as described above we will be unable to assist you and/or carry out vital work with regards to public rights of way management, maintenance and enforcement 

It may be necessary to share your information with other third party organisations in order to maintain, manage and enforce public and permissive rights of way.  These may include:

• Other Council departments who are part of the administration of public and permissive access.  
• Contractors and partners who undertake works on behalf of the Council
• Other Local Authorities 

Which third parties process my personal information? 

The following third party organisations may process information about you:

• Northgate Public Services – The Council’s IT provider Northgate may have to access the system on occasions where there is a fault  
• Contractors who may be required to undertake works on allotments on behalf of the Council.
• Other Local Authorities – Tees Valley and County Durham Local Authorities where rights of way cross local authority boundaries. 

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Details of retention periods for different aspects of your personal information are available in our retention schedules

Under certain circumstances, by law you have the right to:

• have inaccurate or incomplete date we hold on you corrected
• request the erasure of personal data we hold
• object to processing
• request the restriction of processing of your personal data
• request the transfer of your personal data
• request access to your personal information

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the Data Protection Officer in writing.

For further information on your rights please visit our GDPR web page