- Privacy notice name
- Countryside Volunteers
- Introduction
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The following information provides details on how we may collect, use and where appropriate share personal information in relation to Countryside Volunteers in accordance with the General Data Protection Regulations (GDPR). It should be read in conjunction with the Council’s privacy notice document.
Hartlepool Borough Council will collect your personal information for the purposes of managing the Countryside Volunteers.
- What personal information we collect
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We will collect, store and use the following categories of personal information about you:
- Your name
- Contact details such as address, telephone numbers and email addresses.
- 3rd party reference information.
- Collection of sensitive personal information
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We do not collect information categorised as sensitive for the purposes of managing the Countryside Volunteers.
- How your personal information is collected
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We collect personal information by letter, email, telephone, online and through face to face contact with yourself, or on occasion an agreed representative of you, appointed by yourself.
- How we use your personal information
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Most commonly, we will use your personal information in the following circumstances:
a) the data subject has given consent to the processing of his or her personal data for one or more specific purposes.
- Situations in which we will use your personal data
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Reason for processing Basis We will use your personal data in
- Order to contact Countryside Volunteers to arrange attendance on volunteering days
Consent - If you don't want to provide personal information
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Unfortunately if you do not provide the information as described above you will be unable to volunteer.
- Sharing with third parties
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It may be necessary to share your information with other third party organisations in order to organise volunteering days. These may include:
- Other Council departments who are part of the administration of the Countryside Volunteers.
Which third parties process my personal information?
The following third party organisations may process information about you:
- Northgate Public Services – The Council’s IT provider Northgate may have to access the system on occasions where there is a fault.
- Data retention
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We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Details of retention periods for different aspects of your personal information are available in our retention schedules
- Rights of access, correction and erasure
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Under certain circumstances, by law you have the right to:
- have inaccurate or incomplete date we hold on you corrected
- request the erasure of personal data we hold
- object to processing
- request the restriction of processing of your personal data
- request the transfer of your personal data
- request access to your personal information
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the Data Protection Officer in writing.
For further information on your rights please visit our GDPR web page
