Hartlepool Borough Council works with Cleveland Police, Cleveland Fire Brigade and the North East Ambulance Service to operate the Safety Advisory Group (SAG). The group provides non-statutory, advisory guidance on events held in the Borough, focusing on safety and impact on public services.
SAG supports events and aims to help organisers run them safely. Its role is advisory, not regulatory, and should be seen as an enabler, not a barrier.
Hartlepool Borough Council uses EventApp to manage applications for events taking place across our parks, open spaces and public areas.
You must use EventApp to apply, whether you are organising a small community event, a large festival or a promotional activity. The system allows you to submit event details and upload supporting documents in one place.
Applying to hold an event in Hartlepool
When to apply
You must submit your application at least:
- 12 months in advance for events involving road closures, large audiences or licensable activities
- 3 months in advance for smaller or low‑risk events
We cannot guarantee that applications submitted after these timescales will be considered.
Completing a submission on EventApp does not replace the need to obtain legal consents or licences. Organisers remain responsible for health and safety. For guidance, visit the HSE event safety page.