Hartlepool Borough Council uses EventApp to manage applications for events taking place across our parks, open spaces and public areas.
You must use EventApp to apply, whether you are organising a small community event, a large festival or a promotional activity. The system allows you to submit event details and upload supporting documents in one place.
Hartlepool EventApp
Before you apply
Before starting your application, make sure that:
- the location you want to use is available and suitable for your event
- you have read the Event Organiser Guidance, available in the Useful Documents section on the EventApp website
- you understand the application timescales listed below
Documents you may need to upload
Depending on your event, you may need to provide:
- an event management plan
- a risk assessment
- public liability insurance
- a traffic management plan (if required)
- a medical provision plan or checklist
- site layout and access plans
Application timescales
You must submit your application at least:
- 12 months in advance for events involving road closures, large audiences or licensable activities
- 3 months in advance for smaller or low‑risk events
We cannot guarantee that applications submitted after these timescales will be considered.