Events on council-owned land

If you want to hold an event on land owned by us, you must get permission from our Estates Team in Strategic Asset Management. This is done through a lease or licence to occupy the land.

This agreement is separate from any other permissions you may need, such as licensing or planning permission. You are responsible for securing all necessary consents before your event.

Fees and charges

To use Council-owned land, you must pay:

• a rent or licence fee
• our legal and surveyors’ fees

These fees vary depending on the type and scale of your event.

EventApp

Hartlepool Borough Council uses EventApp to manage applications for events taking place across our parks, open spaces and public areas.

You must use EventApp to apply, whether you are organising a small community event, a large festival or a promotional activity. The system allows you to submit event details and upload supporting documents in one place.

See more information on EventApp

Safety requirements

Before we can grant permission, you must contact the Safety Advisory Group (SAG) for advice on your event’s safety plans.

We will not approve your request unless you can show that you have followed SAG’s advice.

When to apply

You must contact us at least  three months before your event. This gives us time to:

• carry out the necessary consultations
• prepare the legal agreement

If you apply late, we may not be able to grant permission.