In Year School Admissions

Please note school moves can be disruptive to your child’s education and should be a last resort. 

Hartlepool Admissions Team co-ordinate in year admissions for all primary and secondary schools within the town. An in year admission is when a parent wishes to apply for a place at a school that is not during normal rounds of entry (eg Reception – starting primary school or Year 7 – moving from primary to secondary school).  If you wish to transfer your child to a Hartlepool school, please complete and return the form (link below) to :

Email: admissionsteam@hartlepool.gov.uk or post to School Admissions Team: Hartlepool Centre for Excellence in Teaching & Learning, Brierton Lane, Hartlepool TS25 4AF

Please ensure you have discussed your intentions with your child’s current Headteacher first and asked the Headteacher to sign the transfer form if you decide to go ahead, before submitting the request to the Admissions Team.

 

SCHOOL PLACES

Some schools will already be full and may only have occasional vacancies.  Any information you receive about availability of places is only valid at the time of enquiry, as we are unable to hold places.  For school vacancy information, please contact the Admissions Team on 01429 284368 or e-mail admissionsteam@hartlepool.gov.uk.

If a school has a vacancy when you enquire, you may not be offered that place if the vacancy is filled by an earlier applicant, or the school has a waiting list in operation. 

Further information on Hartlepool schools can be found in the following booklet:

With the new Education Inspection Framework coming into force in September 2019, Ofsted are changing the way they inspect and report on schools.  Further information for parents, on how these changes will affect them, can be found at https://www.gov.uk/government/news/ofsted-is-changing-how-it-inspects-schools

 

MAKING AN APPLICATION

You can list up to 3 schools in order of preference.   

Click on the link below to download the application form, or contact the Admissions Team on 01429 284368 to request a paper application form: 

 

CHILDREN WITH SPECIAL EDUCATION NEEDS

If you child has an Education, Health and Care (EHC) Plan, please contact the Special Educational Needs Team on 01429 284143, or e-mail sen@hartlepool.gov.uk.  The Admissions Team only deal with mainstream school applications.

 

ADDRESS OF UK SERVICE PERSONNEL AND CROWN SERVANTS

If you are employed as UK service personnel or crown servant, please provide an official letter from one of the following:

  • Ministry of Defence (MOD)
  • Foreign and Commonwealth Office (FCO)
  • Government Communications Headquarters (GCHQ) 

The letter must give your relocation date and a unit postal / quartering address in Hartlepool, which will allow your application to be processed in advance of your move and a school place offered (as long as it is within a reasonable time).

 

IF YOU HAVE MOVED TO THE UK PLEASE SUPPLY A COPY OF YOUR PASSPORT AND YOUR CHILD’S PASSPORT WHEN RETURNING THE IN-YEAR SCHOOL TRANSFER FORM.

Please note overseas nationals entering the UK who wish to apply for a state-funded school place need to check that they have a right of abode, or that the conditions of their immigration status otherwise permit them to access a state-funded school.

Please refer to the website https://www.gov.uk/right-of-abode for further guidance, as it is parents' responsibility to check this when applying for a school place.

BY SIGNING THE IN-YEAR SCHOOL TRANSFER FORM, YOU HAVE CONFIRMED RESPONSIBILITY IN CHECKING THIS.

 

HOW LONG DOES THE PROCESS TAKE?

2-3 school weeks, although this may be longer during busy periods and school holidays.

 

APPEALING A DECISION

If your child cannot be offered a place you will be informed of your right of appeal and waiting list options.  Waiting lists are ordered in accordance with the school's published admission criteria and there is no guarantee a place will become available via a waiting list.

 

FAIR ACCESS PROTOCOL

We are required by law to operate a Fair Access Protocol for children without a school place, to ensure that ‘vulnerable’ or ‘hard to place’ children can quickly access school places and that all schools admit a fair share of these pupils, who for a variety of reasons need more support. If you require further information, please contact the Admissions Team on 01429 284368.

 

CONTACT US

Should you require further assistance in relation to a school transfer, please contact the Admissions Team on 01429 284368, or email admissionsteam@hartlepool.gov.uk