Part 6 - Elected members allowances scheme

Table A: Travel allowances

Mode of transport	Rates	Conditions for use
Car Approved conference	The appropriate mileage rate 45.0p or the equivalent of 2nd class rail fare* per official passenger – whichever is the cheaper. *or any cheap rail fare available at the time of the journey	Wherever possible Elected Members are expected to share transportation with colleagues attending the same meeting or event.
Hired car / Motor vehicle	The actual cost of the hire of the vehicle and fuel or reimbursement to the equivalent of the cost of public transport for each official passenger – whichever is the lesser.	Overall cost should not exceed the rate applied if vehicle belonged to the Elected Member; The vehicle should be hired via Neighbourhoods and Regulatory Services Department; Receipts are required for any claims.
Train Coach Plane Ferry	Elected Members are entitled to travel Standard, Second or Economy Class. Where an Elected Member is eligible for a Railcard this will be purchased for him/her by the Members’ Services Team at a time when travel takes place.	All travel tickets will be ordered and obtained by the Members’ Services Team who will, as a matter of course, seek the most competitive rates.
Taxi	Elected Members may claim the actual cost of the journey plus a reasonable gratuity on production of a detailed receipt incorporating the amount paid, the date of the journey and the journey undertaken.	Where no public transport is reasonably available; In cases of extreme emergency; Early morning/late evening journeys to and from the main-line rail station (Darlington); In the event of illness or where the Elected Member has a long-term medical problem.
Other(s) Tube/ Underground, bus, parking costs	Elected Members may claim the actual cost of incidental journeys/expenditure as incurred	Wherever possible a detailed receipt should be obtained.