Agendas, meetings and minutes
DUE TO THE CORONAVIRUS OUTBREAK, ONLINE MEETINGS ARE BEING ORGANISED ON AN AD HOC BASIS AND DETAILS WILL APPEAR ON THE WEBSITE.
In accordance with statutory requirements, minutes of public meetings are produced following the meeting, therefore comments/statements that are made at public meetings may be published as a public record.
Members of the public may be aware that due to the restrictions imposed by Government in response to the Covid-19 pandemic, Regulations were passed which allowed for Councils to hold meetings ‘remotely’ i.e. by electronic means rather than ‘in person.’ The Authority held its first ‘remote’ meeting on the 10th June and agreed dates for future meetings of Full Council which can be found here
The Authority’s Constitution states that during a period of 30 minutes, or a longer period at the discretion of the Chair, residents of Hartlepool may ask questions of Chairs of Committees at ordinary meetings of the Council in accordance with the Council’s Procedure Rules. No person may submit more than 2 questions but a question may consist of a number of parts.
A question should fulfil the following criteria:-
i) The name of the person wishing to ask the question should be on the Hartlepool Register of Electors;
ii) The question should be concise (both in length and number of parts), direct and should be about a matter that the Local Authority has a responsibility or which affects the Borough;
iii) The question should not be the same as one asked at Council in the last six months (unless there has been a significant change in circumstances)
The Chief Executive, in consultation with the Chair of the Council, may reject a question if it is considered to be:
· defamatory, frivolous or offensive,
· seeks the disclosure of confidential or exempt information,
· is substantially the same as a question which has been put at a meeting of the Council in the past six months and since when there has been no change of circumstances justifying the resubmission of the question,
· is unreasonably excessive because of its length or its number of parts,
· the name of the person wishing to ask the question is not on the Register of Electors.
If you would like to ask a question at an ordinary meeting of Full Council you can either:
- Complete a Public Question Time form and return it to the Chief Executive by post to Civic Centre, Victoria Road, Hartlepool
- Send your question by e-mail to email@example.com
You must include the name and address and if you are under 16 years of age, you must include the name, address and signature of your parent or guardian.
If your question is accepted it will be circulated to all Elected Members in advance of the meeting and during the meeting will be read out by the Chief Executive. The Chair of the relevant committee will then provide a response. Any question which cannot be dealt with during public question time, either because of lack of time or because of the non-attendance of the Chair to whom it was to be put, will be dealt with by way of a written answer.