Annual meeting of Full Council
1.1 Timing of Annual Meetings
In a year when there is an ordinary election of Elected Members, the Annual Meeting of Full Council will take place within 21 days of the retirement of the outgoing Elected Members. In any other year, the Annual Meeting will take place in March, April or May on a date to be determined by Council.
1.2 Order of Business of Annual Meetings
The Annual meeting of Council is a formal procedural meeting and the order of business at any Annual meeting will be:
- i) To elect a person to preside at the meeting if the Chair (Ceremonial Mayor) and Vice Chair (Deputy Ceremonial Mayor) is not present;
- ii) To receive apologies from absent Elected Members;
- iii) To elect the Chair of Council (Ceremonial Mayor) for the coming municipal year;
- iv) To elect the Vice Chair of Council (Deputy Ceremonial Mayor) of Council for the coming municipal year;
- v) To receive any announcements from the Chair of Council (Ceremonial Mayor) and/or Head of Paid Service;
- vi) To elect the Leader of the Council and a Deputy Leader of the Council for the coming municipal year:
- vii) To approve a programme of meetings of the Council for the year; and
- viii) To make appointments to committees and other bodies as required by the Constitution;
- ix) To make appointments to joint committees and other outside bodies where appointment is reserved to Council.
- x) To resolve to adjourn the Annual Meeting to (insert date) to receive suitable presentations from the newly elected Chair of Council (Ceremonial Mayor).
1.3 Variation of Order of Business
Business falling under items (i) to (iv) of rule 1.2 shall not be displaced, but subject thereto the order of business of the Annual Meeting may be varied by the Ceremonial Mayor acting as Chair (hereinafter referred to as ‘Chair’ for the purposes of these procedure rules).