Committees and sub-committees of the Council
23.1 Appointment of sub-committees
Every Committee of the Authority may appoint Sub-Committees for purposes to be specified by the Committee and may appoint substitutes for Elected Members of any Sub-Committees in the manner provided by the Council Procedure Rules.
23.2 Special Meetings of Council Committees and Sub-Committees
- i) The Chair of the Council or the Chair of a Committee or Sub-Committee of the Council may call a special meeting of that Committee or Sub-Committee at any time.
- ii) The summons to the special meeting shall set out the business to be considered at the meeting and no business other than that set out in the summons shall be considered at the meeting.
23.3 Mover of motion may attend Council Committee or Sub-Committee
An Elected Member who has moved a motion which has been referred to any Committee or Sub-Committee shall have notice of the meeting of the body at which it is proposed to consider the motion. S/he shall have the right to attend the meeting and speak on the motion (unless to do so would be in breach of the Code of Conduct for Elected Members) but not, by operation of this rule, be entitled to vote.
23.4 Attendance of Elected Members at Council Committee meeting
Unless to do so would be in breach of the Code of Conduct for Elected Members, any Elected Member may attend meetings of any Committee (or Sub-Committee) of which s/he is not a member, but s/he may not
- i) speak at the meeting without the permission of the meeting or vote on any decision.
- ii) continue to attend the meeting when:-
- a resolution to exclude the press and public from the meeting has been passed, and
- the Committee or Sub-Committee is dealing with an item of business for the purposes of which information of a description for the time being falling within categories 1, 2 and 3 (with the exception of information relating to terms of a council contract under negotiation) 4, 5 and 7 of Part 1 of Schedule 12A to the Local Government Act 1972 will be disclosed and the explanation for initiating non-attendance is presented to the Committee.
23.5 Committees Meeting Jointly
Where a Committee is to consider a matter upon which another Committee(s) shares a common interest, that Committee may invite Members of other Committee(s) to attend a joint meeting. The attending Committee Members will have no vote but may take part in the discussion.
23.6 Quorum of Committees and Sub-Committees
In all cases where it is not otherwise specifically provided, 3 Elected Members shall form a quorum in all Committees and 3 Elected Members shall form a quorum in all Sub-Committees