Motions on notice
11.1 Notice
A Motion must be about a matter for which the Authority has a responsibility or which affects the Borough of Hartlepool.
- i) Except for motions which can be moved without notice under Rule 12, written notice of every motion, signed by at least five Elected Members, must be submitted to and received by the Chief Executive, or by electronic mail to the Chief Executive before 12 noon at least seven clear working days before the date of the meeting.
- ii) The notice of motion will be entered in a book open to public inspection.
- iii) Up to three motions can be discussed at each Council meeting, unless the Chair agrees to include more because they were urgent. Motions will be set out on the agenda in the order in which they were received. Any remaining Motions on Notice received shall be dealt with at the next ordinary meeting of Full Council.
11.2 Scope
The Chief Executive in consultation with the Chair of the Council, may reject a Motion if:
- i) it is not about a matter for which the Authority has a responsibility or which affects the Borough; or
- ii) it is out of order, illegal, irregular or improper; or
- iii) it is defamatory, frivolous or offensive; or
- iv) it is substantially the same as a Motion which has been put at a meeting of the Full Council in the past six months and since when there has been no change of circumstances justifying the resubmission of the question ; or
- v) it requires the disclosure of confidential or exempt information; or
- vi) it is unreasonably excessive because of its length or its number of parts;
11.3 Withdrawal of motion not moved
If a motion set out in the agenda is not moved either by the Elected Members who gave notice of it or some other Elected Member on his/her behalf shall, unless postponed by consent of the Council, be treated as withdrawn and shall not be moved without fresh notice.
11.4 Remission to committee
If in the view of the Chair of Council, in consultation with the Monitoring Officer, the subject matter of any Motion is the responsibility of any Committee or Committees it shall, upon being moved and seconded, stand referred without discussion to such Committee or Committees or to such other Committee or Committees as Full Council may determine, for consideration and report. Provided that the Chair may, if s/he considers it convenient and conducive to the despatch of business, allow the motion to be dealt with at the meeting of Full Council, following consultation with the Monitoring Officer.