Quick guide to the forms
There are a range of behaviour and standards of conduct expected from Hartlepool Borough Council employees which are clearly articulated throughout this document. There are 5 instances where a written declaration is required.
Declaration forms 1-5 are to be completed as detailed in this Code. All forms will be acknowledged and recorded whether approved or declined. Details are provided within this code and on the forms.
Form 1
Declaration of Relationship with External Contractor or Supplier
All relationships of a business or private nature with external contractors, sub-contractors and suppliers should be made known to the appropriate Chief Officer and Form 1 – ‘Declaration of Relationship with External Contractor or Supplier’ should be completed and submitted.
Form 2
Declaration of Personal Interests
Section 117 of the Local Government Act 1972 requires you to make a formal declaration about contracts in which you have a financial interest, that is any direct or indirect interest of monetary value, whether or not the value is readily ascertainable. It is a criminal offence to fail to comply with this. All declarations of interest either financial or non-financial must be declared using Form 2 - ’Declaration of Personal Interests’, completed and submitted.
Form 3
Approval to Undertake Paid Work Outside of the Council (Band 13 and above only)
Paid employment outside of the Council means any paid work, on a second employment, self-employed or private business basis undertaken in addition to your Council employment.
For officers at Band 13 or above, the form should be completed and forwarded to the appropriate Director for approval. Consideration should be given and communicated back to the employee within 14 calendar days.
If the request is refused, the employee can appeal in writing to James Magog, Director of Finance, IT and Digital within 14 working days of the decision being made.
Approval to undertake work outside of the Council must be completed and submitted on Form 3 – ‘Approval to undertake Paid Work outside of the Council (Band 13 and above only)’.
Form 4
Notification to Undertake Paid Work Outside of the Council (Band 12 and below only)
The Working Time Regulations (1998) are there to protect employees and employers. It is an employee’s responsibility to ensure that they comply with these regulations and do not exceed the maximum numbers of hours permitted to be worked. In order to support the Council in its duty of care, all employees Band 12 or under who undertake paid work outside of the Council should notify their Director by completing and submitting Form 4 – ‘Notification of undertaking paid work outside of the Council (Band 12 and below only)’.
Form 5
Declaration of Offers of Hospitality/Gifts
In order to ensure transparency, employees are requested to formally register any gift or offer of hospitality on Form 5 – ‘Declaration of Offers of Hospitality or Gifts’.