Privacy Notices: Children, young people and school workforce

Information held by local authorities


The Data Protection Act 1998: How we use your information


We use information about children and young people to enable us to carry out specific functions for which we are responsible. We also use this personal data to derive statistics which inform decisions we make (e.g.) regarding the funding of schools, assess their performance and to set targets for them. These statistics are used in such a way that individual children cannot be identified.


The Local Authority will use information about its school workforce for research and statistical purposes and to evaluate and develop education policy and strategies.  The statistics are used in such a way that individual staff cannot be identified from them.  The LA may also use it to support and monitor schools regarding sickness and recruitment of staff.


The Local Authority will use information about its school population to pass onto Tees Valley Unlimited for the production of ward and neighbourhood statistics and to produce pupil projections.  The statistics are used in such a way that individuals cannot be identified.


Youth Support Services - For pupils aged 13 and over, schools are legally required to pass certain information to the provider of Youth Support Services in their area. This is the local authority support service for young people in England who are aged 13 to 19. The school must provide; the name, date of birth, address and name of the pupil’s parent(s)/(guardians) and any further information relevant to the support services' role.


Primary Care Trusts (PCTs) use information about pupils for research and statistical purposes, to develop, monitor and evaluate the performance of local health services. These statistics will not identify individual pupils. It is necessary for certain health information about children (e.g. such as their height and weight) to be retained for a certain period of time (designated by the Department of Health) and requires these PCTs to maintain children’s names and addresses for this purpose. PCTs may also provide individual schools and LAs with aggregated health information which will not identify individual children.


Information is also shared to enable them with vaccination programmes within schools.  Information is provided to them in order for them to provide safe and effective vaccination sessions in school and to gain consent from parents.


Information is also shared with the Tees Community Dental Service to enable them with the dental screening programme within schools.  Information is provided to them in order to gain consent from parents for any treatment that may be required.


Education and training: we hold information about young people living in our area, including about their education and training history. This is to support the provision of their education up to the age of 20 (and beyond this age for those with a special education need or disability).  Education institutions and other public bodies (including the Department for Education (DfE), police, probation and health services) may pass information to us to help us to do this[1]


We share some of the information we collect with the Department for Education (DfE) to enable them to; produce statistics, assess our performance, determine the destinations of young people after they have left school or college and to evaluate Government funded programmes.


We may also share information with post-16 education and training providers to secure appropriate support for them.  We may also share data with education establishments which shows what their pupils go on to do after the age of 16. 


For children under 16, a parent or guardian can ask that no information other than their child’s name, address and date of birth (or their own name and address) be passed to a local authority or Youth Support Services provider. This right transfers to the child on their 16th birthday. Pupils and/or a parent/guardian will need to inform the school if this is what they wish.

If you require more information about how we and/or DfE store and use your personal data please visit:


If you want to see a copy of information about you that we hold, please contact:


Data Protection Officer

Hartlepool Borough Council

Civic Centre

Level 3

Victoria Road


TS24 8AY

Tel:  01429 523182