Apply to transfer school

If you have moved into the area, moved home, or you wish for your child to move to a different school, you can apply to transfer schools during the school year.  This is called "in year admission".  

Please ensure that you discuss any problems or concerns with your child's current school, moving schools can be disruptive for children, so it's worth trying to fix problems first.

SCHOOL PLACES

Some schools will already be full and may only have occasional vacancies when a child leaves.  As vacancies are filled regularly, any information you receive about vacancies at a school is only valid at the time of enquiry, as we are unable to hold places.  For school vacancy information, please contact the Admissions Team on 01429 284368 or e-mail admissionsteam@hartlepool.gov.uk.

If a school has a vacancy when you enquire, you may not be offered that place if the vacancy is filled by an earlier applicant, or the school has a waiting list in operation. 

Further information on Hartlepool schools can be found in the following booklet:

MAKING AN APPLICATION

You can make an in year application to our team for all mainstream Hartlepool schools.  Click on the link below to download the application form, or contact our team on 01429 284368 to request a paper application form:

You can list up to 3 preferences.  If places are available, we will offer you the highest preference possible.  

CHILDREN WITH SPECIAL EDUCATION NEEDS

If you child has an Education, Health and Care (EHC) Plan, please contact the Special Educational Needs & Disability Team on 01429 523528 or 523177.

ADDRESS OF UK SERVICE PERSONNEL AND CROWN SERVANTS

If you are employed as UK service personnel or crown servant, please also provide an official letter from either:

  • Ministry of Defence (MOD)
  • Foreign and Commonwealth Office (FCO)
  • Government Communications Headquarters (GCHQ) 

The letter must give your relocation date and a unit postal / quartering address in Hartlepool, which will allow your application to be processed in advance of your move and a school place offered (as long as it's within a reasonable time).

IF YOU HAVE MOVED TO THE UK

You must supply one of the following:

· Your passport and your child’s passport

· VISA or Home Office documents confirming your status

CHILDREN FROM NON-EEA COUNTRIES

Please note the following children are not entitled, by immigration law, to enter the country to attend a state-funded school:

· Children from non-EEA countries who are here as short-term visitors - these are children who live abroad but have been admitted to the UK for a short visit (for example as tourists or to visit relatives)

· Children from non-EEA countries who have entered the country on a Tier 4 visa - these children are allowed to study in England on the basis that they attend an independent, fee-paying school listed in the register of Tier 4 licensed sponsors

If you believe your child belongs to either of the above categories, please contact the Home Office website for guidance: www.gov.uk

HOW LONG DOES THE PROCESS TAKE?

2-3 school weeks, although this may be longer during busy times and school holidays.

APPEALING A DECISION

If your child cannot be offered a place you will be informed of your right of appeal and also advised about waiting lists. Waiting lists are ordered in accordance with the school's published admission criteria.

FAIR ACCESS PROTOCOL

We are required by law to operate a Fair Access Protocol for children without a school place, to ensure that ‘vulnerable’ or ‘hard to place’ children can quickly access school places and that all schools admit a fair share of these pupils, who for a variety of reasons need more support. If you require further information, please contact our team on 01429 284368.

CONTACT US

Should you require assistance in relation to in year school transfers, please contact the Admissions Team on 01429 284368, or email admissionsteam@hartlepool.gov.uk