Electoral Register

The electoral register (sometimes called the ‘electoral roll’) lists the names and addresses of everyone who’s registered to vote.

Get on the electoral register (or update your details)

Use the register to vote service to:

  • get on the electoral register
  • update your details (eg change your name or address)

The Electoral Register is a record of everyone who lives within the boundaries of the local authority and who is eligible to vote at elections.

This must be kept in two versions:

  • Electoral Register - Which includes all electors, and;
  • Open Register - Which only includes electors who have given permission for their details to be on the list. The open version may be sold commercially.

You can add your name to the register of electors at any time throughout the year under rolling registration regulations. If you do not register then you cannot exercise your democratic right to vote in any election. It may also lead to problems obtaining credit as credit reference companies rely on the Register for background information.  

If you are from a Commonwealth country, British Overseas Territory or an EU member state you can also register.


List of eligible nationalities


Privacy Statement

Electoral Registration

To verify your identity, the date you provide will be processed by the Individual Electoral Registration Digital Service managed by the Cabinet Office.  As part of this process your data will be shared with the Department of Work and Pensions and the Cabinet Office suppliers that are data processors for the Individual Electoral Registration Digital Service. You can find more information about this here: https://www.registertovote.service.gov.uk/register-to-vote/privacy.

We will only use the information you give us for electoral purposes. We will look after personal information securely and we will follow the data protection legislation. We will not give personal information about you or any personal information you may provide on other people to anyone else or another organisation unless we have to by law.

The lawful basis to collect the information in this form is that it is necessary for the performance of a task carried out in the public interest and exercise of official authority as vested in the Electoral Registration Officer as set out in Representation of the People Act 1983 and associated regulations.

Some of the information that is collected in this form is classified as special category personal data. This is processed for reason of substantial public interest as set out in Representation of the People Act 1983 and associated regulations. To process this type of information the Data Controller must have a relevant policy document that sets out how this information will be handled.

Each year, prior to the commencement of the ‘annual canvass’  the Council is required to send data to the Cabinet Office. A data matching exercise of locally registered electors with national data held by the Department of Work and Pensions (DWP) will then take place, the outcome of which will be reflected in the  ‘annual canvass’ business process each year.

You should refer to the Privacy Notice at www.hartlepool.gov.uk/GDPR for further information relating to the processing of personal data.

Community Governance Reviews 

We will only store and use the information you supply to us for the purposes of carrying out our public task to undertake a Community Governance Review in accordance with the Local Government and Public Involvement in Health Act 2007 . The information you provide will be handled in accordance with the General Data Protection Regulation and the Data Protection Act 2018. 

For information on how the Council process your information please see our privacy notice at www.hartlepool.gov.uk/privacy-notices.  It is important that you read our privacy notice so that you are aware of how and why we process your personal information.

If you have any questions on how we process your data please contact the Data Protection Officer, Hartlepool Borough Council, Civic Centre, Hartlepool TS24 8AY tel: 01429 523087 or email dataprotection@hartlepool.gov.uk